1. Step 1 — Personal Details: Full legal name, date of birth (auto-formatted), mobile number, email, and residential address with Google Places autocomplete.
2. Step 2 — Your Role: Department and role selection, employment type (PAYG or Contractor/ABN with live verification), right-to-work status, and visa details if applicable.
3. Step 3 — Tax & Bank: TFN (auto-formatted, kept encrypted), tax-free threshold election, bank name, BSB (auto-formatted XXX-XXX), and account number. All fields include "Where do I find this?" expandable help hints.
4. Step 4 — Superannuation: Searchable super fund picker — selecting a major fund automatically fills the ABN, USI (Unique Superannuation Identifier), and fund postal address. SMSF and unlisted funds allow manual entry. Member number entry with help hint.
5. Step 5 — Wellbeing: Emergency contact (name, relationship, phone), dietary requirements for catering, medical conditions, first aid certificate, and t-shirt size for crew gear.

1. Tap the MY PASS button on your home screen at any time.
2. Your pass displays instantly: your face photo, name, role, department, and an animated green border indicating valid status.
3. A live clock and date are displayed on the pass — proving it is a real-time digital document, not a screenshot.
4. Present the QR code on your pass to security personnel at the studio gate.
5. Security scans the QR to instantly verify your identity and access status.
6. If your pass has been revoked (e.g., contract ended, banned), it displays REVOKED in red — entry is denied.

1. Open the Admin Dashboard and select PASS MANAGEMENT.
2. Search crew by name or department.
3. Tap any crew member's entry to view their pass status.
4. Toggle REVOKE PASS to immediately invalidate their access. This takes effect in real time.
5. Reinstate a pass at any time by toggling back to ACTIVE.

1. Tap TIMESHEETS from the home screen.
2. Tap CLOCK ON when you begin work. Your start time is recorded with a timestamp.
3. Watch your live pay counter update in real time as you work through your shift.
4. The app automatically alerts you at the 5.5-hour meal break threshold (see Section 13).
5. At the end of your day, tap CLOCK OFF.
6. Review your timesheet summary: total hours, ordinary time, overtime, and projected pay.
7. Submit your timesheet for HOD approval.

1. HODs receive a notification when crew members submit timesheets.
2. Open the TIMESHEETS section and select PENDING APPROVAL.
3. Review each entry — clock-on time, clock-off time, breaks taken.
4. Tap APPROVE or QUERY with a note if adjustments are required.
5. Approved timesheets are immediately visible to Production Accountant and Payroll.

1. Tap FINANCE HUB from the home screen, then select ADD RECEIPT.
2. Use your phone camera to photograph the receipt — front only for most receipts.
3. Enter the amount and supplier name.
4. Select the appropriate Account Code from the dropdown (see table below).
5. Add a brief description (e.g., "Fuel — Swing 2 — Location run to Pinewood").
6. Tap SUBMIT — the receipt appears in the Production Accountant's dashboard within seconds.

Chart of Accounts (Screen Australia Standard)

1. Ensure all HODs have approved their crew's timesheets for the week.
2. Open the ADMIN DASHBOARD and tap WEEKLY PAYROLL.
3. Select the pay period (Sunday–Saturday by default).
4. Review the auto-generated payroll summary: each crew member, their hours, rate, OT, penalties, and reimbursements.
5. Flag any anomalies for HOD review before finalising.
6. Tap SEND TO ACCOUNTS — the payroll report is emailed to the Production Accountant in CSV and PDF format.

1. Open TRANSPORT → FLEET HUB from the Transport section.
2. View all registered vehicles: name, type, licence requirement, current status, and assigned driver.
3. Tap any vehicle to see its full profile and assignment history.
4. To assign a driver, tap ASSIGN DRIVER and select from the list of licence-eligible crew.
5. The system only shows drivers whose verified licence class meets the vehicle requirement.
6. Tap UNASSIGN to free a driver when their run is complete.

Australian Licence Class Guide

1. Tap TRANSPORT → REQUEST VAN.
2. Enter your pickup location (or tap to auto-fill your current GPS location).
3. Add your destination and any notes (number of passengers, equipment to transport).
4. Tap SUBMIT REQUEST.
5. Receive a push notification when a driver is assigned, including their name and ETA.

1. Open TRANSPORT → DISPATCH BOARD.
2. View all pending van requests in real time, sorted by time received.
3. Tap a request to view pickup location, destination, and crew notes.
4. Select an available driver from the compliance-verified list.
5. Tap ASSIGN — the driver and requesting crew member are both notified immediately.
6. Track the run in progress on the Production Map.

1. Tap MAP from the home screen or the More menu.
2. View all active pins: unit base vehicles, key locations, and the Transport Hub.
3. Tap any pin to see the asset name, vehicle type, driver name, and contact number.
4. Tap 📞 CALL or 💬 SMS to contact the driver or crew member at that location instantly.
5. The Swing 1 vehicle broadcasts its live GPS location when in transit.

1. Receive your morning headcount reminder notification.
2. Tap CATERING from the home screen.
3. Enter your department headcount for Breakfast and Lunch separately.
4. Tap SUBMIT — your numbers are immediately visible to Catering and the Production Coordinator.

1. Open the ADMIN DASHBOARD → CATERING.
2. View a live breakdown by department: submitted vs. pending.
3. See running totals for the day: total breakfast covers, total lunch covers.
4. Export as a simple report to send to the catering company.

1. Tap COMMS from the home screen.
2. Search the crew directory by name, department, or role.
3. Tap a crew member's profile to view their role, department, and contact options.
4. Select 📞 CALL to call them directly, or 💬 MESSAGE to send an in-app message.
5. Department heads can broadcast messages to their entire department at once.

1. Open INCIDENTS → VEHICLE ACCIDENT REPORT.
2. Section 1 — Your Details: Auto-populated from your profile.
3. Section 2 — Accident Details: Date, time, and GPS location (auto-captured).
4. Section 3 — Other Party Details: Name, licence scan, vehicle registration, insurance details.
5. Section 4 — Damage Description: Written description plus photo documentation from all angles.
6. Section 5 — Witnesses: Names and contact numbers of any witnesses present.
7. Section 6 — Police Details: Officer name, station, report number (if applicable).
8. Section 7 — Statement: Your account of events in your own words.
9. Submit — a reference number is generated and the report is sent to the Production Coordinator and insurer contact immediately.

1. Open INCIDENTS → WHS INCIDENT REPORT.
2. Describe the incident, body part affected, and immediate action taken.
3. Document witnesses and any medical treatment required.
4. Submit — a WHS reference number is generated and the report is flagged to the Production Coordinator.

1. Open the ADMIN DASHBOARD → EMERGENCY MUSTER.
2. Tap CALL MUSTER and confirm — this sends an immediate push notification to every active crew member.
3. The muster dashboard opens showing every crew member's name, role, and response status.
4. Watch responses come in in real time — green ticks for confirmed safe, red for no response.
5. Contact non-responders directly via phone with one tap.
6. Tap MUSTER COMPLETE when all crew are accounted for — this timestamps the event for WHS records.

1. Receive the emergency muster push notification — it is loud and cannot be dismissed without action.
2. Tap the notification to open the muster screen.
3. Tap I AM SAFE to confirm your status and GPS location.
4. Your name turns green on the Admin's muster board immediately.

1. When a crew member clocks on, their meal break timer automatically starts.
2. At the 5-hour mark, the crew member and their HOD receive a push notification: "Meal break due in 30 minutes."
3. At the 5.5-hour mark, an urgent alert fires: "MEAL BREAK OVERDUE — Penalty applies."
4. When the crew member takes their break, they log it in the timesheet — stopping the penalty clock.
5. Any incurred meal penalties are automatically added to that crew member's pay calculation.

1. ADMIN / PRODUCTION COORDINATOR — Full access to all features, including muster, pass revocation, payroll, and fleet.
2. HOD (HEAD OF DEPARTMENT) — Can approve timesheets for their department, submit catering headcounts, call a Weather Hold.
3. DIRECTOR / 1ST AD — Can call ACTION and CUT from the app (triggers a notification to all crew).
4. TRANSPORT CAPTAIN — Full fleet and dispatch access.
5. CREW — Can clock on/off, submit receipts, request transport, view their pass, report incidents.

1. Open the app and tap WEATHER HOLD (visible to 1st AD and HOD roles).
2. Select the reason: Rain, Lightning, Wind, Heat, or Other.
3. Add an optional note (e.g., "Hold at Unit Base, Director assessing in 20 minutes").
4. Tap CALL HOLD — all crew receive an immediate push notification.
5. The hold timer starts on your screen and on every crew member's notification.
6. When conditions clear, tap RESUME FILMING — crews are notified and the hold duration is logged.

1. Open DPR from the home screen at the end of each shoot day.
2. Review the auto-populated report: scenes covered, pages, cast attendance, crew count, first shot time, wrap time, total delays, and weather holds.
3. Add any director's notes or production comments.
4. Tap GENERATE REPORT — the DPR is formatted and ready.
5. Tap SEND to distribute to the Director, Producer, Studio Executive, and any other configured recipients.

1. Open the ADMIN DASHBOARD → UNIT MOVE.
2. Enter the new location address or tap to pin on the map.
3. Add call time and any specific notes (e.g., "Park in the northern lot, gate code 1492").
4. Select recipients: All Crew, Transport Only, or specific departments.
5. Tap SEND ALERT — all selected crew receive the notification simultaneously with a Google Maps deep link.

1. LIVE STATUS — Production title, shooting day, general call time, today's set address — all pulled live from Production Setup.
2. CREW STATUS BOARD — Full pipeline view of every crew member's onboarding status with colour-coded pills, progress bars, and one-tap nudge/revoke actions.
3. PRODUCTION SETUP — Configure all production data via 6-step wizard (see Section 19).
4. TIMESHEETS — View all pending and approved timesheets; escalate HOD queries.
5. PAYROLL — Generate weekly payroll, review totals, send to accounts.
6. RECEIPTS — View all submitted receipts pending accountant approval, sorted by account code.
7. FLEET — Vehicle registry and driver assignment overview.
8. CATERING — Live headcount totals and department submission status.
9. PASS MANAGEMENT — Activate and revoke crew passes instantly.
10. CALL SHEET — Publish call sheet to all crew via push notification.
11. MUSTER — Trigger emergency muster and monitor responses live.
12. UNIT MOVE ALERT — Send immediate location change notification to all crew with new address and departure time.

1. Production Details: Title, production company, distributor, genre, format (e.g. ARRI ALEXA 35), script version, shoot start/end dates, total shoot days, current day number, general call time, studio/facility, state (for MEAA award rates), and set safety emergency number.
2. Locations: Unit base name and full address, parking instructions, today's set address, assembly/meeting point, nearest hospital with drive time, nearest police station, and any additional shoot locations.
3. Key Contacts: Director, Producer, Line Producer, 1st AD, Production Coordinator, Unit Manager, Set Nurse, Safety Officer — each with name and mobile number. Unlimited additional contacts can be added (HODs, casting, etc.).
4. Call Sheet: General call time, sunrise/sunset times, weather forecast, tomorrow's advance schedule, scene list (number, description, pages, cast), and a full department call times list — all editable per day.
5. Suppliers: Full approved supplier directory — company name, category, phone, account contact, account number, and notes (e.g. 24hr emergency line). Surfaces in the crew Suppliers tab for instant on-set reference.
6. Finance: Production accountant contact, payroll company, production ABN, bank details, petty cash limit per receipt, and production postal address.

1. NOT INVITED — Crew member exists in the system but hasn't been sent an invite yet.
2. INVITED — Invite sent. Waiting for them to open the app and begin onboarding.
3. LOGGED IN — They've opened the app and created an account but haven't signed their contract yet.
4. CONTRACT SIGNED — Paperwork complete. Not yet seen on set.
5. ACTIVE — Contract signed and has logged in. Fully operational crew member.
6. REVOKED — Access has been removed. All app features locked.

1. Personal: Name, date of birth, phone, email, residential address, profile photo.
2. Employment & Tax: Employment type (PAYG/Contractor), ABN, TFN, tax-free threshold election, right-to-work status.
3. Bank Details: Bank name, BSB, account number (masked by default with Show/Hide toggle).
4. Superannuation: Fund name, ABN, USI, fund address, member number.
5. Emergency Contact: Name, relationship, phone number.
6. On-Set Preferences: Dietary requirements, medical conditions, first aid certificate, t-shirt size.
7. Production History: Every production joined through Backlot Live, with role, department, studio, and date.

1. Access your profile at any time from the More tab — tap MY PROFILE.
2. Each section (Personal, Bank, Super, Emergency, etc.) can be edited independently — tap EDIT on any section.
3. Changes save instantly to your device and sync to the current production server.
4. Bank details show only the last 3 digits by default — tap SHOW to reveal in full.
5. To view past productions, tap PRODUCTION HISTORY in the More tab.
6. To reset your device completely (e.g. if handing a phone to someone else), tap RESET DEVICE / SIGN OUT at the bottom of the Profile screen.

1. Studio Security Pass — Your pass is cached locally and displays even with no internet.
2. Clock On / Clock Off — Timestamps are recorded locally and sync when online.
3. Receipt Capture — Photos and data are stored locally; submission queues for sync.
4. Incident Reports — Capture all details offline; submit automatically when online.
5. Crew Directory — Contact details are cached for offline access.

1. Role-Based Access — Each user's data access is limited to what their role requires. A camera operator cannot see payroll; a driver cannot see another driver's licence details.
2. Profile Persistence — Crew profiles persist across productions. Once onboarded, returning crew members don't need to re-scan their ID — their verified profile is reactivated by Admin.
3. Pass Revocation — Passes can be revoked in 2 seconds, immediately cutting all digital access for a crew member.
4. Data Encryption — All data is encrypted in transit (TLS 1.3) and at rest (AES-256).
5. Australian Privacy Compliance — The platform complies with the Australian Privacy Act 1988 and the Australian Privacy Principles (APPs).